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The following is a checklist to use in the when turning over a new account to S.B.S.. For your convenience we now have online forms. Complete the form online, print and it send to us along with the required documents listed below. You can also right click and download a blank form to your desktop.

  • Signed Authorization Form

    Each delinquent account needs a completed authorization form. Indicate on the form if there are any Management Company fees and/or special instructions associated with the account. Click Here for our Signed Authorization Form

  • Updated Accounting Ledger

    This printout should show all charges to the delinquent homeowner’s account along with a running balance. Specify the reason for any special assessment charges (i.e. reserves, plumbing, SBA loan, etc.).

  • Covenants, Conditions and Restrictions (CC&R’s)

    A recorded copy of the associations’ governing documents and collection policy must be sent to the S.B.S. office. By law, S.B.S. is required to cite information from the CC&R’s on documents sent to the County Recorder’s Office. S.B.S. will obtain and keep a copy of the file CC&R’s for future accounts.

  • Collection Policy

    This letter establishes the Policy set forth for collection. Sent along with year-end disclosure documents, it cites amounts of assessment, late fees, interest and penalty procedures. The collection policy is sent certified mail along with S.B.S.’s initial demand. S.B.S. retains a copy on file for future accounts.

Please send your completed package to:

S.B.S. Lien Services,
ATTN: New Order Department,
31194 La Baya Drive, Suite 106
Westlake Village, CA 91362

Via Fax:
818-874-9500

Via Phone:
800-678-7171

We look forward to working with you. Please contact us at 800-678-7171 if you have any questions.